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Custom management systems for SMEs worldwide

Run your whole business from one place.

Setyu designs, builds and looks after a custom management system for your business. Projects, clients, bookings, inspections, customer support and staff all live together, set up around the way your team already works.

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Free consultation · No obligation · UK-based team

orderportal.setyu.comExample data
Order PortalHomeOrdersLeads
Monday 16 November · Sales

Good morning, Jamie

Orders, leads and ceases, all from one place.

SO-1042 · Query agentOpen
2 leads waiting for feedbackOpen
Submit an orderStart a sales order
Submit a leadLog it for follow-up
Raise a requestOpen a case for the team
Cease requestClose a service cleanly

Orders, leads and ceases, all from one place.

Showing Order Portal. Example data.

Workarounds are quietly costing the week.

A weak system, or no system at all, tends to swallow hours and give nothing back. One system, shaped around how you already work, can stand in for several fixes held together by hand.

What this usually looks like before a system exists. A pattern, not a promise of results.

  • 10–15 hoursa week given up to a poor system, or to not having one
  • Nothing earnedon the time spent working around the headache
  • One systemwhere five makeshift workarounds used to sit

Free consultation · No obligation · UK-based team

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What this is

Fix the costly part. Add the missing part. Often, both.

One brief replaces a process that wastes time or lets money slip. Another starts from work that already runs, and adds a sharper experience or a capability customers have not had. Most projects do a bit of each. These are the shapes a custom management system takes.

Customer-facing tools

A pricing page that explains itself, a quote calculator, a sample behind a short form, a checkout that does not lose people, or a guide that answers the question they were about to email.

Back-office systems

A slim client list, a form that opens a job, documents that reach the right person, a board of what is waiting, and reminders that send themselves. The spreadsheet and the crowded inbox can step aside.

Partner and referral setup

A link that remembers who introduced a customer, a welcome path for a new partner, an agreement that does not stall in a draft folder, and a view for people selling in different towns.

Who this is for

If the work is scattered across tools, start here.

Five kinds of brief we take on. Yours does not need to match a card word for word.

Local service businesses

A barber, a cleaning round, a plumber, a dog walker, a trainer. The enquiry arrives as a message, the diary is a separate glance, the reminder is typed by hand, payment sits in another app and the job note lives on a phone. Those steps can live together.

Property

An estate agent, a landlord with a handful of flats, a surveyor, someone canvassing a street. Leads, visits and inspection notes, held as one thread instead of a trail of lists.

Insurance and financial services

A broker, an adviser, a claims handler. Plenty of sites leave a visitor with nothing to do but phone. A calculator or a cover check they fill in themselves shows the gap in their own figures, so they get in touch already clear about the question.

Creators and one-person businesses

A coach with a course, a consultant with a waiting list, a musician booking sessions, a freelancer sending proposals. The public page, the diary, the payment and the client thread often sit apart. One system can join them, or be the tool that was never sold off the shelf.

Sales and partner networks

A firm that grows through introductions, an affiliate programme, a team of reps rarely in the same room. Who sent the lead, how a new partner gets started, and how an agreement gets signed.

Free consultation · No obligation · UK-based team

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What we've built

Example systems we have built.

Real software, shown briefly. Play the film. If it is not online yet, the cover stays in its place.

Order Portal

Orders, leads and ceases, all from one place.

One hub for managing orders, leads and cease requests. The team works from a single screen instead of reconstructing the day from separate lists.

Tutor Hub

Every lesson, tutor and hour in one place.

Tracking for lessons, tutors and hours, kept together. The week is readable without a second spreadsheet to maintain.

Seen something close to your own work? The first call is free.

Book a free call
What we build

Everything your business runs on, connected.

Choose the parts you need and we build them into one custom management system, shaped around your workflow. Every part links to the others, so a booking, an inspection or a support request always ties back to the right client and project. Not sure which parts you need? Book a free call and we will map it with you.

Management system

Projects, clients, stock and staff in one connected record, with a live dashboard of the numbers that matter.

Booking

Shared diaries for staff, rooms and equipment, with automatic confirmations and reminders. No more double-booking.

Auditing

Digital checklists for inspections and compliance, with photos, notes and a full history ready for inspectors.

Ticketing

Customer emails become tickets your team can assign, prioritise and close, so nothing slips through the cracks.

AI agents

AI assistants built into the business management system we create for you. They answer questions from your own data, draft replies and handle routine tasks, with your team approving anything important.

Add-ons

Invoicing, rotas, CRM, reporting and connections to tools like Xero and Microsoft 365, added whenever you need them.

How we work

A clear process from first call to fully set up

You always know what happens next, and you see your system before anything is built.

  1. STEP 1

    Discover

    A free call to understand how your business runs today, what slows you down and what you want to achieve.

  2. STEP 2

    Design

    We map your workflows and show you exactly how your system will look and work before we build it.

  3. STEP 3

    Build and launch

    We build your system, move your existing data across and train your team so you're up and running quickly.

  4. STEP 4

    Support and grow

    We host, maintain and secure your system, and add new features as your business grows.

You see the design before anything is built. The first call is free, with no obligation.

Book a free call
About us

We set businesses up to run better.

Setyu is a UK-based company building custom business management systems for small and medium-sized businesses around the world.

Too many businesses run on a patchwork of spreadsheets, inboxes and apps that don't talk to each other. Tasks get missed, information is entered twice and hours are lost every week.

We replace that patchwork with a single system made for you. Every Setyu system is built on our proven foundation, so you get software tailored to your business without the cost and wait of starting from scratch.

After launch, we stay with you. We maintain your system, keep it secure and improve it as your business grows.

Built around you

No off-the-shelf templates. Your system follows your processes, your terminology and your way of working.

Secure by default

Role-based access, secure cloud hosting and careful handling of your data from day one.

Looked after

Ongoing maintenance and support from the same team that built your system.

Security and your data

Your data belongs to you.

Your business information is the most important thing you trust us with. Here is how we look after it.

You own your data

We never own, sell or share your data. It stays yours, and you can export all of it at any time.

Kept separate

Each client's data is kept apart from every other client's, so it is never mixed or visible to anyone else.

Encrypted

Your data is encrypted while it travels over the internet and while it is stored.

Backed up daily

Automatic daily backups are stored away from your main system, so your information can be restored if something goes wrong.

Access by role

Everyone on your team sees only what their role needs, and access can be removed instantly.

UK GDPR

We handle your data in line with UK GDPR and sign a data processing agreement with every client.

Contact us

Let's talk about your business.

Tell us a little about your business and what you'd like to improve. We'll get back to you to arrange a free, no-obligation call.

We work with businesses in the UK and internationally.

Every system is quoted individually, so you only pay for what your business needs.

team@setyu.com

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